How Can International Parcels Reach Europe Smoothly?

    Last updated: 17 July 2024

    "Every product you have ever loved was a compromise from the ideal vision of its creators to the realities of shipping on time, on budget, and price point." - Jay Samit

    As a North American manufacturer setting your sights on Europe, navigating international shipping can feel daunting. That's why we've made this Shipping Parcels Guide that simplifies the process, ensuring your parcels reach their European destinations swiftly and efficiently.

    There are some key differences in shipping within the EU and beyond the EU, let's go through them:

    Within the EU: A Breeze

    The European Union operates as a free trade zone. This means customs formalities are a breeze for parcels traveling between EU member states. So, breathe easy and focus on building your European network!

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    Beyond the EU: The Importance of the Commercial Invoice

     

    Once your parcels venture outside the EU (think the UK, Switzerland, or your home turf in North America), customs have a keen interest in their contents. You'll need a Commercial Invoice (CI) to ensure smooth passage. This document, in English, acts as a passport for your goods, detailing:

    1. Item descriptions: Be specific! Don't just say "samples." Is it a phone, a sweater, or a chair? Each has its customs and fate.
    2. Quantity and weight: Provide the exact number of each item and its weight (both gross and net for easier verification).
    3. Value: Declare the value of each item accurately.
    4. HS Code: This harmonized system code identifies your product globally. Note the HS code when you receive items from Europe – it'll come in handy when shipping from the Netherlands!
    5. Country of Origin: Be truthful! Tariffs depend on where your product originated.
    6. Sender and Receiver Information: Make sure all contact details are clear and accurate.


    Customs might peek inside, so make sure your CI reflects reality! Include five copies of the CI attached to the outside of your parcel – one for each of the shipper, customs, and other involved parties.

    Special Considerations

    • Repairs: Shipping an item for repair outside the EU? Mark it clearly on the CI to potentially avoid tariffs.
    • Temporary stays: If an item is for temporary purposes (like a demo or trade show exhibit), note this on the CI to potentially avoid customs duties.
    • Turkey: Importing from the EU to Turkey becomes duty-free with an ATR document.

     

    Extra Tips

     

    Keeping it Flowing

    • Track and trace: If a shipment shows a delay, check with your shipper to confirm all documentation is present.
    • Insurance: Consider insurance for valuable items to provide peace of mind.
    • HS Code Savvy: Note HS codes when receiving European goods. The codes are largely standardized, making them reusable when shipping from the Netherlands.

     

    By following these guidelines, you'll ensure your European expansion goes off without a hitch! For all additional questions reach out to our experienced business development team.

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